10 Must-Have Features In Your Advocate Marketing Software

How are you managing your customer, employee, or partner advocacy programs?

Today, most advocate marketers are organizing advocate activity through separate applications, andour favouritespreadsheets and emails. (If you’re still wondering what exactly advocate marketing is, read this primer first!)

The 80s called…they want their advocate marketing system back.

But there are two big problems with this approach:

1. You can only engage a handful of advocates at a time

Bridget HeatonWhile it’s definitely possible to create an advocate marketing program without software, it’s impossible to scale without it. “As you grow, automation is essential for your sanity, and for program health,” says Bridget Heaton, Social and Advocacy Manager at Schoology. When she made the leap, she scaled her program to almost 1000 advocates worldwide.

Without a consistent way to invite advocates into a program and manage their experience, you’re leaving all kinds of potential advocates unengaged.

2. It’s a poor experience for your advocates and your team

Without a way to properly track advocate activity, it’s all too easy for your team to burn out the same few advocates with constant requests. Plus, it’s hard to systematically recognize and reward them. This makes it tougher to nurture the kind of meaningful relationship that will  encourage them to help out again in the future.

Taking your advocacy program to the next level means moving off spreadsheets and migrating to advocacy software.

But this begs the question: what exactly should you look for in a brand advocacy platform?

Here are the top ten factors we think are crucial for evaluating your advocacy software options.

1. A centralized home for all advocate interactions

Advocacy programs need a real, digital home of their ownnot just a Google Drive folder that only your team can access.

To truly feel a sense of purpose and belonging, advocates need a home base where they can see their progress, and interact with your company and their peers. A web portal gives your advocates a place to sign in and find all of your latest content, contests, and opportunities to help out. Plus this means you can track their activity, and extract analytics to prove ROI to your C-suite (more on this later).

Cristina MelluzziA centralized base also helps tie together your overall marketing strategy. “[Our advocacy program], for us and for our customers, is really mission control to an integrated customer engagement approach,” said Cristina Melluzzi, Head of Customer Advocacy at Cisco EMEAR, as part of the Customer and Advocate Marketing Virtual Summit.

“It sits in the middle of our community engagement, lead generation, reference programs, events, social media, and external forums. It works to strategically pull all of those disparate programs together.”

2. Community-driven discussions that matter

Advocates crave opportunities to network with and learn from one another. Your advocacy solution should give them a space where they can connect with their peers, whether it’s to discuss your product or the variety of challenges they face in their day-to-day roles.

Amy Rosenberg“We noticed that, unlike other departments, HR professionals did not have a broader community to learn from and lean on,” says Amy Rosenberg, Marketing Manager at Namely, an HR platform. “Instead, they came to Namely Support Consultants with questions spanning from ‘Where do I buy the right kind of envelopes to mail W2s?’ to ‘What process should I use to tie compensation to performance?’ We knew that creating a client community could help us with retention.”

Giving your advocates somewhere to talk about their real-life struggles and learn from each other will make them grateful toward your brand for facilitating those relationships.

3. Advocate segmentation to create personalized experiences

Maybe you have a lot of different customer personas and types.

Maybe you’re trying to build a community for your employees as well as your customers.

Maybe you just want to invite local customers to your user groups.

Whatever the reasoning, your advocacy software should allow you to create groups or segments depending on different factors. This will ensure that you can create targeted, personalized experiences that appeal to all your advocates.

The Brand Advocate Persona
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4. Gamification to add an element of fun and competition

Badges, points, leaderboards, and contests are fun motivators that can help drive advocate activity. Having the ability to give points or badges based on the type and level of activity advocates complete over time is also important for:

  1. Keeping advocates engaged through a sense of mastery and accomplishment
  2. Creating a goal for them to work towards, which will support long-term engagement

Plus, since many advocates are motivated by competition, presenting point or badges on their profiles or in a leaderboard will compel them to complete even more challenges.

Chris PeltzSometimes competition can motivate advocates just as much as actual rewards. “We found [that] there were only 8% of our customers who actually redeemed points for rewards,” said Chris Peltz, former Customer Success Operations Manager at HP during his 2015 Advocamp talk. “And that’s because they are not really motivated by rewards. What they are motivated by…is to win. They’re motivated to compete. They’re motivated to be higher up in the leaderboard.”

5. Branding you can customize to fit your company’s look & feel

Keeping up a strong brand identity on every customer-facing piece of content you share is crucial—so why should your advocacy software be any different?

Giving your advocates a space that matches the branding of your other corporate trademarks creates an integrated, familiar experience.  

You can see below how Cisco’s customer advocacy program, The Gateway, uses their own logo, colours, and branding to make their hub feel like a natural extension of their customer experience. (Read more about their thriving program here.)

6. Reporting & analytics so you can prove ROI, get buy-in, and optimize

Reporting advocate activity, engagement and ROI is crucial for understanding program performance and securing internal buy-in.

ROI analytics

Your software should not only track advocate activity, but it should also allow you to build reports and visual dashboards based on types of activity. Activity completion rates, engagement rates, and activity progress tracking should also be available.

To see the impact your advocates are having across your entire organization, integrations with your CRM and marketing automation platforms are also a must.  

7. Rewards fulfillment

Showing advocates appreciation for their efforts is important for continuously securing their engagement. Your customer advocacy marketing software should offer a way to display and automatically fulfill some rewards for advocates to keep admin burden low (preferably, using a points system where advocates can redeem their points for set rewards.)

Being able to provide a wide catalogue of potential rewards for your advocates to choose from will also help appeal to different personas within your program.

screenshot of rewards catalogue

On the administrative side, it’s important to be able to track reward delivery, and see which rewards are most popular. This will help you maintain a record, and your budget on track.

Advocate Marketing Budgeting 101: How Much Should You Spend On Rewards?
This is the second piece in a two-part series on how to budget for your advocate…
Read now

8. Mobile and embedded capabilities

Your advocacy software should provide advocates with a mobile experience to seamlessly integrate your program into your customers’ daily routines—just like checking their email or social media.

By including all the same opportunities as the desktop version, your advocacy software will allow advocates to participate no matter what else is going on in their lives.

Being able to embed advocacy requests outside of your program will also help with discovering and recruiting new advocates on web pages where they’re already hanging out.

Sam BrennandInfluitive’s answer to this is Advocate Anywhere. Sam Brennand, VP Strategic Partnerships at Uberflip uses it to guide his customers “to perform valuable acts of advocacy while they’re most engaged with our brand—on our website, in our Knowledge Base, and within our application.”

Screenshot of AdvocateAnywhere

“Since we’ve implemented AdvocateAnywhere into our Knowledge Base, we’ve seen a spike in engagement from customers who are in our onboarding process,” says Sam.

9. Integrations with your other marketing software

By integrating with your existing marketing technology infrastructure (such as your CRM or marketing automation platform), it’s much easier to see how advocates are impacting your overall business goals.

Other integrations, such as automatic reward fulfilment, social media tools, or popular online reviews are key for mobilizing advocates outside of your platform and making it easier for your team to track activity without having to log into separate platforms.

10. Referral functionality

Asking advocates for referrals can sometimes be a challenge—but including it within your advocacy program makes it much easier because you’ve already established a relationship.

Michael Beahm“The more time you spend building relationships before you do a referral campaign is better,” said Michael Beahm, Senior Marketing Manager at Blackbaud at his 2016 Advocamp talk.

“If you just jump out of the gate and do a referral campaign without…getting to know your advocates, it’s not going to be successful. Your advocates are going to feel used. Get to know them and let them get to know you before you make the referral ask.”

The most important functionality for your software to have is keeping the process transparent—for you and for your advocates. This way, you’ll both know exactly what’s going on at each stage, and they’ll be more likely to refer to you again.

Get the Advocate Marketing Playbook
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How to evaluate advocacy software vendors

Aside from looking at a feature list, you should also look at your advocate marketing software’s online reputation to gauge how good they are at mobilizing and generating brand advocacy.

  1. Emilia JanczakOnline reviews & grid placements. If any advocacy platform company doesn’t have advocates writing great reviews, they may not be the advocacy experts they purport to be. “If I see their users are unhappy, I move on in my vendor research,” says Emilia Janczak, Social Media Manager at Evolve IP.
  2. Advocacy and social proof on website. Do they have a lot of testimonials, quotes, and real customer faces on their website? If they don’t feature real advocates in their marketing, it’s not a good sign.
  3. Number of case studies. Advocacy platforms should be able to help you surface customer success stories. If they haven’t produced a fairly large number of case studies, they may not have a lot of advocates themselves.
  4. A strong advocate community. If they don’t have an advocacy program to invite you to when you become a customer… run for the hills!
  5. Company expertise. This goes for any new technology vendor—you’ll want to look for:
    • Strategic program support from CSMs or account managers
    • Strong professional services or partner programs
    • Knowledge of security best practices
    • Dedicated, efficient onboarding and ongoing education
    • Technical expertise and support

Sarah Lamb“At the end of the day, the vendor must be able to flex and grow with our organization so we can keep getting stronger,” says Sarah Lamb, Client Experience and Innovation at ADP.  “The support is also crucial for new programs, because they can offer guidance on best practices.”

Finding advocacy software that’s easy to use and provides key features like the ones listed will help you engage your customers and increase customer advocacy.

More customer advocacy marketing software resources:

  1. Want to see how an advocate marketing platform works? Join Influitive VIP to take ours for a test drive.
  2. Learn how to budget for advocate marketing program
  3. Calculate the ROI of an advocacy program (including software costs)
  4. Figure out the time investment needed for an advocacy platform
  5. Request a personalized demo here to find out more about our AdvocateHub offering and pricing.

Want an advocacy platform that can do all this and more?
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